In construction payment management, subcontractor invoices go beyond simple payments—they require thorough verification to ensure compliance and accuracy. Applications for Payment undergo multiple layers of review, from Lien Officers to Compliance Officers to Project Accountants.
With GCPay’s Approval Groups, managing these complex workflows has never been easier:
Custom Workflows: Design and enforce approval routes tailored to your project’s unique requirements down to each individual subcontract.
Flexible Grouping:Organize subcontracts in up to 26 approval groups per project, each with its own set of approvers.
Collaborative Approvals: Combine groups within a project to efficiently distribute approval responsibilities among your team members.
Here's an example of approval groups from the Project Companies tab:
Here's an example of where approval groups are established in the Project Settings tab:
Exciting Updates Are Coming! We’re expanding the functionality of Approval Groups to give your team even more flexibility:
Assign sub-specific reviewers for more targeted approval and flexibility.
Utilize "or" logicto build approval workflows that require just one reviewer within the broader group to advance pay application approval.
If you have any questions about advanced approval routing, reach out to your dedicated account manager today.
Custom Project Settings for Subcontractor Management
Project Settings are created within GCPay to allow general contractors to customize settings for each project. Application for payment (AFP) details such as estimated working hours and retainage information can be customized on a per-project basis depending on owner requirements or even subcontractor preferences.
Electronic payment and Waiver Exchange for AFPs can be elected at the project level as well, offering variability in payment methods for general contractors to choose which method best suits their needs.
Other important tracking information such as stored materials, tier vendors, and participation tracking (i.e. minority-owned and disadvantaged reporting) can also be customized for each project. This allows owners as well as general contractors the ability to manage each project differently. Each scenario guarantees a quick, easy method to track and report so time savings are still achieved, regardless of management needs.
Changes to project settings occur throughout the year, so don’t forget to go to Client Central to get software feature release notes and the latest industry news!
Thank You for a Successful 2024!
As the year comes to a close, we want to sincerely thank you for your business and the trust you've placed in GCPay. Over the past 21 years, our mission has been to continually enhance GCPay, enabling fast, accurate payment applications, lien waivers, and compliance—and your valuable input has been key to that success.
Our annual customer survey is a cornerstone of understanding your feedback on satisfaction, benefits, and areas for improvement. Thanks to your participation, we’ve gathered meaningful insights to guide product enhancements and future initiatives.
Survey Highlights:
Likelihood to Recommend: 90 (out of 100)
Customer Satisfaction:4.78 (out of 5)
Top Customer Request: “Live webinars on the latest GCPay Features"
Looking Ahead:26% f customers plan to adopt ePayment solutions, leveraging bank transfers or third-party services, to optimize their payment workflows.
Key Benefits Recognized: Time savings and efficiency, better consistency across projects and billing, streamlined tasks and processes, simplified pay app processing, compliance, real-time insights, ERP integration, ease of use, world-class support!
Your feedback affirms that our efforts are making a positive impact on your business operations. Rest assured; we’re putting your insights into action for future improvements.
From all of us at GCPay, thank you for your trust and partnership. We wish you, your colleagues, and your loved ones a joyous holiday season and a successful New Year!
Reminder: During the holiday season we want to keep you informed of our office schedule to help you plan for any support needs. Our regular support hours will continue throughout the holidays, except on the closure dates listed below. Please reach out for any assistance leading up to these closures, we're here to help with any needs that arise.
Holiday Support Closures:
Christmas: December 24, December 25, and December 31
New Year’s Day: January 1
Have a wonderful holiday season, and we thank you for being a valued customer!
Come See Us in Action: Our New Year Event Schedule Is Live!
We’re excited to invite you to visit us at the following 2025 winter events:
January 21-23, 2025: World of Concrete, Booth N1837, Las Vegas, NV
January 26-29, 2025: Acumatica Summit, Booth #401, Las Vegas, NV
Our team will be available to discuss your experiences, answer questions, and explore how we can enhance your payment management processes. Plus, we’ll have some fantastic swag to share!
We look forward to connecting with you and continuing to support your business’s growth.
Congratulations toOlga Segura of Acadian Group, our November winner of a $100 Amazon Gift Card!
Here's your chance to WIN $100!
The answer is:
This GCPay feature lets GCs customize settings, like payment methods and reporting, for each project.
The information needed to complete the question "What is ______?" is included in this newsletter. To play the game and be entered to win a $100 Amazon gift card, just click the "Enter Now" button!
Entries received 12/31/24 will be included in the drawing. One entry only per email address.
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