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title: "Valuable GCPay Insights! This month: How Audit Trails Add Value and Reduce Risk"
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See how audit trails help reduce risk, improve transparency, simplify disputes, and strengthen financial controls across your projects using GCPay. ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­    ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­  

| View in browser In this communication, we’re taking a closer look at a powerful GCPay feature you might not know about—but could really benefit from. How Audit Trails Add Value and Reduce Risk for Construction Accounting Teams Audit trails in construction accounting provide a detailed, chronological record of financial transactions and system changes throughout a project lifecycle. Because construction projects involve complex contracts, multiple vendors, change orders, progress billing, and compliance requirements, audit trails play a critical role in maintaining accuracy, accountability, and visibility.   Improve Financial Transparency Audit trails capture: Who entered or changed data What was changed When it was changed Why it was changed This level of visibility creates accountability across project managers, accountants, subcontractors, and executives.   Reduce Fraud and Unauthorized Changes Construction accounting often includes: Large vendor payments Payroll for field crews Subcontractor billing Equipment costs Change orders Audit trails help identify potential issues such as: Duplicate payments Fake invoices Unauthorized cost transfers Manipulated job costs Altered contract values When activities are traceable, the likelihood of fraud and unauthorized changes is significantly reduced.   Simplify Dispute Resolution Construction projects commonly face disputes involving: Change orders Billing Retainage Project delays Subcontractor claims Cost overruns Audit trails provide documented evidence of: Approvals Payment history Budget revisions Contract modifications This helps teams resolve disagreements more quickly while reducing legal and financial risk.   Enhance Job Cost Accuracy Accurate job costing is essential to construction profitability. Audit trails help track: Cost reallocations Budget adjustments Committed costs Corrections to coding errors This allows managers to better understand how project costs evolved over time and identify where overruns originated.   Strengthen Internal Controls Audit trails support stronger internal controls by enabling: Separation of duties Approval workflows Monitoring of sensitive transactions Review of unusual activity This becomes especially important for growing construction firms managing multiple projects simultaneously.   Speed Up Audits External auditors often request documentation related to: Invoices Payroll entries Revenue recognition Retainage balances WIP (work-in-progress) calculations A strong audit trail reduces the time spent gathering supporting documentation and can help lower audit costs.   Improve Change Order Management Change orders are one of the highest-risk areas in construction accounting. Audit trails document: Original contract amounts Approval sequences Revised estimates Billing impacts This helps prevent revenue leakage and unauthorized scope changes.   Support Better Decision-Making Historical transaction records allow leadership teams to: Analyze project performance Identify recurring cost issues Evaluate vendor reliability Improve estimating accuracy for future bids In construction environments, audit trails are most effective when integrated with: ERP systems Project management platforms Procurement systems Payroll systems Document management tools Audit Trails in GCPay GCPay Audit Trails maintain a record of system activity for both general contractors and subcontractors. Audit trails capture events related to SOVs, pay applications, and ePayment disbursements.   By making actions visible, traceable, and verifiable, audit trails strengthen accountability and transparency across the payment process. GCPay users can track all changes made to SOV details, whether the updates come from general contractor users, subcontractor users, or GCPay support users.   In addition, AFP and pay application-specific audit trails provide a quick way to review changes, including the user responsible and associated timestamps for each submission within a project.   If an AFP is marked as Rejected, users can review the reason directly within the Audit Trail tab. Under the Event column, users can view comments from the general contractor explaining why the AFP was rejected. New audit trail enhancements are continuously being added, so be sure to review the latest release notes for updates and new functionality. You can find them in Client Central ➡️ Product Release Notes. Visit Client Central for valuable resources & leave a G2 review to earn $25!   GCPay, An Autodesk Company, One Market, Ste. 400, San Francisco,California,94105 You received this email because you are subscribed to GCPay communications. If you no longer wish to receive these emails manage preferences or unsubscribe. If you would like to unsubscribe from all Autodesk communications, please visit your Autodesk account or update your Autodesk communication preferences here.    |
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