In this communication, we take a deeper dive into a valuable feature in GCPay that you may not yet be aware of, but could benefit from using! 

GCPay Helps Collect Documents From Subs with Simple

Pay App Controls

Outstanding Waivers:

A common challenge all general contractors face is collecting unconditional lien waivers from their subs after payment. The exchange process within GCPay’s ePayment feature allows for this automatically but if you have an existing payment process outside of GCPay, you still need to track down and collect those signed unconditional waivers.

One GCPay feature that is lesser known by many users is our “outstanding waiver” setting. This will not allow a subcontractor to complete a pay app submission if there is a known outstanding unconditional lien waiver still needed on a prior pay app submission. It’s one simple way to help a general contractor communicate to their sub on a given project to ensure proper receipt of the necessary waivers.

Once enabled by the GCPay support team, the GC can simply look in the default or project settings menu and under the lien waivers/templates section find a new option for "Block Submission of future Pay Applications if any Unconditional Lien release remains outstanding?". This allows for the feature to be controlled at the project level and used at the discretion of each project’s review team.

Compliance Blockers:

Ensuring subcontractors remain compliant throughout the duration of a project can be a labor-intensive task, leading to delays, disputes, and increased costs. Fortunately, GCPay offers a collection of features that help compliance professionals ensure subcontractors comply with critical compliance requirements such as licenses, certifications, insurance policies, and other necessary documentation. GCPay allows GCs to specify such requirements at the vendor or project level, while at the same time making it easy for GCs and subcontractors to upload the requisite documents in the platform.

Depending on your workflow, GCPay can block submission or approval of pay applications from subcontractors with outstanding compliance requirements using the following project settings:

ePayment Approvals:

It is very common for a significant amount of time to lapse between the application for payment submission from a subcontractor and the actual payment. Regardless of the reason for the time-lapse, the common challenge facing general contractors is having to review once again the expiration date of each required compliance document. An easy setting in GCPay that eliminates this challenge is simply enabling the “block release of payments to subs with outstanding compliance” setting. This is found in the project settings under the “ePayments and Waiver Exchange” section. Now, with this feature enabled, a general contractor can rest assured that when they approve a pay app and subsequently release a payment, no matter how much time has passed, the payment will not be released until all compliance requirements have been satisfied.